Stay safe and legal
We don’t want to take the fun out of your fundraising but it’s important to stay safe and legal. This might seem daunting, but there’s nothing to worry about and if you’re in any doubt then just give us a call on 020 7713 2030.
Permission and insurance
If you’re holding an event in a public place, you must get permission first, either from the local authority or the property owner. If your event involves the general public, it’s a good idea to have Public Liability Insurance. Check first to see if your venue already has this and if not an insurance broker should be able to help.
If you are holding an event involving a number of people it’s a good idea to have first aid supplies on hand, and qualified first aiders if possible. You can get advice from St John Ambulance or the Red Cross.
Food and drink
To keep everyone safe, it’s a good idea to check Food Standards Agency guidelines on preparing, handling, cooking and storing food. If food is being provided make sure you ask to see their qualifications and food hygiene certificates.
If alcohol is being served please ensure the venue has a licence to serve it and that you adhere to its rules.
If you want to collect money in a public place you need to obtain permission from your local authority and usually well in advance. If you plan to organise a collection on private property, for example in a shopping centre, supermarket or railway station, you must ask the landowner for permission.
We can provide you with application letters, buckets and T-shirts for your collections!
Holding a lottery or raffle
If you hold a lottery at a work place or club, there is no need to obtain a licence or limit its size. Tickets must be sold and advertised to those employees/club members where the lottery is being held. Only printing and stationary expenses can be deducted from the proceeds the rest should be spilt equally among the prizes and the charity. Ticket prices should be printed on the tickets and should be sold at the same amount.
When a lottery is not the main focus of a single event, a license is not needed. Tickets should be sold on the event premises during the event. There must be no cash prizes and the winners must be announced during the event.
If you hold a larger raffle that is open to the public, and tickets are sold over several days or weeks, the raffle must be registered with the local authority.